HIQA Record-Keeping and Retention

Overview

Draft or update record-keeping and retention procedures aligned with HIQA National Standards for Information Management.

Getting Started

Add your source materials to the project workspace, then activate the HIQA Record-Keeping and Retention skill. The agent will guide you through the process step by step.

Example conversation

You: We need record-keeping and retention procedures for our health service—HIQA information management standards and a retention schedule.

Agent: I’ll use the HIQA information management standards reference. I’ll draft procedures covering: standards for records (accurate, complete, timely, legible); who creates and maintains them; storage and security; retention schedule by record type (legal and HIQA); archiving and disposal; access; and audit. I’ll add a retention schedule table.

Output excerpt

Record-keeping and retention excerpt

Standards — Records are made at the time of the event or as soon as practicable. They are accurate, complete, legible, and attributable. Corrections are made in line with [e.g. single line through; date; signature]. No anonymous or undated entries.

Retention schedule (summary) — Health records: [e.g. 8 years after last contact or as per legal requirement]. Care plans: [e.g. retain with health record]. Incident reports: [e.g. 10 years]. Personnel: [e.g. 7 years after employment ends]. Disposal is secure (e.g. confidential shredding / secure deletion).

Extension and validation

This skill does not include custom validation tools. Elaboration is guided by the skill workflow and reference materials.