Japan APPI — Privacy Impact Assessment

Overview

Draft and validate a Privacy Impact Assessment for processing under Japan’s Act on the Protection of Personal Information (APPI, amended 2022). Covers data categorisation, cross-border transfer assessment, and PPC guidelines compliance.

Example Conversation

You: We’re expanding into Japan and need a PIA under APPI. We process customer and HR data, some of it sensitive, and we transfer to our EU parent. Can you draft the PIA and run the compliance checker?

Agent: I’ll draft the PIA with APPI data categories (personal information, sensitive, anonymised/pseudonymised), purpose specification, cross-border transfer basis under Art. 28, and the four security measure categories (organisational, human, physical, technical). Then I’ll run appi_pia_compliance_checker.

Agent: Created pia-japan-appi.md. Running appi_pia_compliance_checker…

Agent: Check PASS — data categories are applied, cross-border transfer basis is documented (adequacy/contractual), sensitive PI with explicit consent is covered, all four security categories are addressed, and PPC notification for database operators is mentioned. Ready for legal review.

What the Tools Validate

appi_pia_compliance_checker scans the PIA document for:

• APPI data categories — Personal information, individually identifying codes, sensitive (special care), anonymised, pseudonymised must be correctly applied.
• Cross-border transfer basis — For each international flow, a basis under Art. 28 (adequate country, consent, contractual safeguards, APEC CBPR) must be specified.
• Sensitive personal information — Handling of sensitive PI with explicit consent must be documented.
• Security management measures — All four categories (organisational, human, physical, technical) must be addressed.
• PPC notification — Obligations for personal information database operators (notification to PPC) must be addressed.

Output: PASS if all are present; otherwise FAIL with a line per missing element. Fix gaps and re-run until the check passes.

Output Excerpt

PIA (excerpt):

## Data categorisation
- Customer contact data: personal information (retained personal data for disclosure/correction requests).
- Health data for benefits: sensitive personal information requiring special care; explicit consent obtained at collection.
- Analytics datasets: pseudonymised where applicable; re-identification controls documented.

## Cross-border transfer (Art. 28)
- Transfers to EU parent: adequate jurisdiction (EU adequacy recognition by PPC). Documented in transfer register.

appi_pia_compliance_checker report (excerpt):

=== APPI PIA COMPLIANCE CHECK ===
Result: PASS
Document: pia-japan-appi.md
APPI data categories are applied...
Cross-border transfer basis (Art. 28) is specified for international flows.
Security measure category 'Organisational' is addressed.
...
PIA meets APPI PIA compliance expectations.

Getting Started

Add your source materials to the project workspace (e.g. processing inventory or transfer list), then activate the Japan APPI — Privacy Impact Assessment skill. The agent will guide you through drafting the PIA and running appi_pia_compliance_checker until the check passes.