PIIA (SA) — Consultation Report

Overview

Draft the consultation report for a POPIA PIIA: document views from stakeholders or data protection experts consulted on the impact assessment.

Getting Started

Add your source materials to the project workspace, then activate the PIIA (SA) — Consultation Report skill. The agent will guide you through the process step by step.

Example conversation

You: We need to document who we consulted on the PIIA and what they said.

Agent: I’ll draft the consultation report. I’ll list who was consulted (e.g. Information Officer, legal, IT security, business owner), when and how (meeting, email, workshop), and summarise the main views and how they were reflected in the PIIA—or that no material concerns remained. That gives you a clear audit trail for the regulator or internal review.

Output excerpt

Consultees — Information Officer; Head of HR; IT Security; Legal (privacy).

Date and method — 12 March 2025: workshop to review full PIIA draft (systematic description, purpose, necessity/proportionality, risk assessment, mitigation). Follow-up by email for sign-off on residual risk.

Summary of views — IO requested clearer retention periods in the systematic description; added. IT Security confirmed encryption and access controls as documented in mitigation. Legal noted DPA with payroll processor should be updated; captured as planned measure with owner and date. No objections to proceeding subject to DPA update.