POPIA Information Officer Authorization

Overview

Draft the formal authorization (board resolution or CEO/MD letter) designating the Information Officer and Deputy IOs for submission to the Information Regulator.

Getting Started

Add your source materials to the project workspace, then activate the POPIA Information Officer Authorization skill. The agent will guide you through the process step by step.

Example conversation

You: We need the formal authorization document for our Information Officer and two Deputy IOs for the regulator.

Agent: I’ll draft the supporting authorization. Should this be a board resolution (signed by the board chair) or a letter from the CEO/Managing Director? I’ll include the organisation name, clear designation of the IO and both DIOs, a statement of authority under POPIA, and space for date and signature. Once you confirm the format and names, I’ll produce the document ready for signature.

Output excerpt

Board resolution (excerpt)
The Board resolves that [Full Name] is designated as Information Officer and [Name 1] and [Name 2] are designated as Deputy Information Officers in terms of section 56 of the Protection of Personal Information Act 4 of 2013, with effect from [date].
Signed: _________________________ (Chair of the Board), [date]

Extension and validation

• authorization_check — Validates the authorization draft for: designation of Information Officer (and DIOs), authority under POPIA or board/CEO, and signatory capacity and date. Use after drafting; address any reported missing elements and re-run until the check passes.